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The Family Guidance Association of Ethiopia (FGAE)invites Bidders for Purchasing & Installation of HRIS-Software for FGAE

Family Guidance Association of Ethiopia

Bid announcement for Purchasing & Installation of HRIS-Software for FGAE

The Family Guidance Association of Ethiopia (FGAE) is an Ethiopian  Resident Charity Organization playing pivotal role in the introduction  and expansion of family planning and other sexual and reproductive  health services in Ethiopia. It has been contributing to the national effort to meet the high unmet need in the country for over half a century  since 1966. It is one of the few member associations that are awarded  accreditation by IPPF.

Currently, FGAE has developed a TOR for strengthening its Human  Resource Information System through automating its employees’  data and personnel files using HRIS software. The assignment requires  interested and legally registered consultancy firms (VAT registered, with tax payers identification number and with renewed license); with at proven experience in Human Resource management Information technology software development and application; Experience in the  Human Resource management field and familiarity with sun system  accounting software application is a plus.

Consultancy firms applying for the assignment are expected to have  a team with a professional mix of qualified and experienced experts in  the following fields of study: Information technology, Human resource  management, and accounting modern software applications. The  consulting firm should include only those experts and professionals who  will be available during the consultancy assignment. Each expert has to have practical experience in his/ her prior engagement in similar  assignments. Interested consultancy firms are expected to submit their  technical and financial proposals in separately sealed and waxed  envelopes within 15 calendar days starting the date of announcement of this bid.

Collection of TOR & Submission of Bid Document:

  1. All bidders are required to submit separate technical and financial proposals in separately sealed and stamped envelopes at FGAE,  Head Office (Addis Ababa) on or before June 01, 2020 at 12:30 (Lunch time). Bid proposal shall be accompanied by a bid security of 1% of the bid amount in the form of CPO or bank guarantee.
  2. All documents with regard to firm’s profile, team composition and CV of individual team members, copy of license and taxpayers registration documents shall be attached to the technical proposal; CPO may also be attached in the technical proposal or Separately sealed envelope.
  3. Bid document shall be deposited to the box provided for this purpose at the address mentioned below.
  4. The bid will be opened on June 01, 2020, at 2:00 PM (After lunch) at FGAE Head Office Hall (Addis Ababa) in front of bidders or their  representatives who choose to attend the opening. FGAE reserves the right to partially or fully cancel the bid.


Applicants are required to fulfill the following minimum requirement:

  • They should be legally registered and shall present renewed trade license;
  • They should have VAT and TIN registration certificate;
  • They should be able to provide organizational profile and the CVs of  individuals who are going to take part in the HRIS development and  implementation;
  • They should demonstrate proven experience development and  application of similar IT soft wares
  • They should have a mix of expertise from Information technology, Human resource management and accounting /management fields

To this effect, FGAE would like to invite potential bidders/firm, with  extensive and experience for consultancy service stated above and interested bidders can collect the TOR prepared for this purpose at a non-returnable fee of Birr one hundred (100.00) at FGAE main office located at the address below.

Contact address: for: For any information, doubts, bidding document  purchase, Bid delivery and opening

Family Guidance Association of Ethiopia (FGAE), Head Office

Debre Zeit Road, Meskerem Mazoria (Ritchie Area) 3rd floor Room No. 303

Tel. 251 (11) 467 2300 or 251 (11) 467 2216 (for any information,compliant, or doubts)

P.O. Box 5716, Addis Ababa, Ethiopia

All Tenders are also available at