Amendment and Cancellation / Bid Modification / Development and Web Design / ICT / Installation / Maintenance and Other Engineering Services / Networking Equipment and Installation / Software Provision

The Addis Ababa City Government Driver and Vehicle Licensing and Control Authority (DVLCA) Invites Bidders for the Procurement of Supply and Installation of Information Systems of “Integrated Vehicle Services Management System”


Invitation to Bid

National Competitive Bidding

Procurement Reference No:DVLCA/2/2012/NCB/2020

Sector: Transport Sector

  1. The Addis Ababa City Government Driver and Vehicle licensing and Control Authority (DVLCA) has funds within the Employer’s budget to be used for the procurement of For Supply and Installation of Information Systems of “Integrated Vehicle Services Management system”.
  2. The Addis Ababa City Government Driver and Vehicle licensing and Control Authority (DVLCA) Supply and Installation of Information Systems of Integrated Vehicle Services Management system. This procurement consists of upgrading the exiting older LAN-based desktop application to a centralized web-based system in order to improve the existing service delivery process. The whole work shall be completed within 9 months (270 calendar days) from the commencement of the project. Bidders should have successful experience in Software development, Database Development and related fields. Interested eligible bidders are invited to submit Wax-sealed bids for providing the necessary experts, material and any other necessary requirements for the execution and completion of the consultancy.
  3. DVLCA invites eligible bidders, which fulfill the following requirements, to submit Bid Document for the aforementioned project
  4. The bidders shall have a certificate of registration from the concerned body, renewed for at least 2012 E.C. or 2020 G.C and other appropriate documentary evidences demonstrating the bidder’s compliance which shall include:
    • i) Its trading license renewed for at least 2012 E.C or 2020 G.C
    • ii) Its tax clearance certificate valid at least at bid submission date that permits the bidder to participate in any public tender, and VAT registration certificate; and
  5.  The bid is open to firms and voluntarily formed joint ventures from eligible source countries, in accordance with the Rules for Procurement. Bidding will be conducted through the National Competitive Bidding (NCB) procedure, specified in the bidding documents, and is open to all eligible bidders.
  6.  Interested eligible firms may obtain further information, if required, but exclusively in a written form at the Driver and Vehicles Licensing and Control Authority (DVLCA) at the address given below, from 7:30 AM to 12:00 PM and 1:00 PM to 3:00 PM from Monday to Friday except public holydays, not later than ten (10) calendar days before the submission date.
  7. A complete set of the Bidding Document in English language may be purchased By interested applicants through the submission of a written application to the address, Equatorial Guinea street, Eyerus Building3rd floor Room 301, and upon payment of a nonrefundable fee of ETB 300.00 (Three Hundred) Ethiopian Birr. The method of payment will be in cash, bank certified check or telegraphic transfer to the DVLCA’s Bank Account in the Commercial Bank of Ethiopia-Sarbet Branch through Account No. 1000152216053. The document will be sent by registered airmail, but under no circumstances the Driver and Vehicles licensing and Control Authority will be held responsible for late delivery or loss of the documents so mailed.
  8. Bids shall be valid for a period of 120 days plus 28 days beyond the end of the validity period of the bid proposal after bid opening, and must be accompanied by a bid security of ETB 100,000.00(One hundred Thousand Birr). The Bid Security must be in the form of CPO/Unconditional Bank Guarantee from recognized bank of Ethiopia.
  9. This bid will stay opened for 30 consecutive working days starting from the day it appears on the amended newspaper and the final submission date will be on the 30th day of this announcement. Time: Morning time 10:00 PM (4:00 Local time) or the earlier. No electronic submissions are accepted. Rejection will be carried to lately submitted bids. The bid document should be submitted to the following address and be clearly marked “Supply and Installation of Information Systems of Integrated Vehicle Services. Management system”.
  10. Technical Bid Documents will be opened at the same place and at 10:30AM (GMT +3) in the presence of bidders or bidder’s representative who chose to attend. Bidders are Instructed to fill, sign and seal all the forms of the bid documents. Failure to fulfill this instruction may result in automatic rejection.
  11. Addis Ababa City Driver and Vehicle licensing and Control Authority reserves the right to reject any or all bids, to waive informalities, to advertise for new bids or to proceed and do the work otherwise as may be for its best interest.


Tel.: +251-11 667 2336/+251-11 667 2328

Addis Ababa, Ethiopia