International Committee of the Red Cross
Tel. : +251 0116457000 / 0116478300
Fax : +251 0116457001
E-Mail : firstname.lastname@example.org
Date : 17.09.2020
Tender Ref. # : ADD20/16.09 /30.09/01E Vet Equipment
Closing Date/Time: 30.09.2020, at 10:00 Am (GMT time)
Please acknowledge receipt of this Request for Tender by e-mail to email@example.com
Your quotation should be marked with Tender Reference Number indicated above and sent to the mentioned address or e-mail address firstname.lastname@example.org on or before the closing date and time.
All offers, sent to the wrong address, other than the above mentioned and late offers, will be disqualified.
All offers, submitted after the specified closing date/time, are ineligible.
Offer changes must be received in writing prior to the closing date and must indicate that it is a revised offer.
All offers received will be held in confidence.
All participating Sellers will be notified of the result of the selection process as soon as it is concluded.
ICRC is not liable to provide any explanation for its final selection of the Supplier.
The International Committee of the Red Cross is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and other situations of violence.
Within the framework of its assistance programs in Ethiopia, the ICRC intends to purchase the below-mentioned Goods and is hereby requesting a tender from your company for the following quality and quantity:
GOODS QUANTITY QUALITY AND SPECIFICATIONS.
- It is compulsory for importers/wholesalers to submit these docs.
- Manufacturer profile
- EVDAFACA registration certificate for veterinary drugs/devices.
- Manufacturer Authorization letter/certificate (for local representative).
- Free sales certificate
- VAT registration & tax payer’s identification
- Import declaration documents
- Country of Origin: The origin of the goods is to be indicated by the supplier.
OFFERS / PRICE
Prices offered must be final and will not be negotiated
Prices to be stated in ETB according to the incoterms requested below
Indicate prices without VAT (if VAT included, please specify)
Bidders should quote for all or for part of the items listed above
VALIDITY OF OFFER
Your offer must be valid for a minimum of 30 calendar days from the closing date of the Tender.
Please indicate, if your offer validity terms are different.
TERMS OF DELIVERY (INCOTERMS ICC 2010)
Required delivery date:
November 30, 2020
DAP ICRC WAREHOUSE, Addis Ababa, Ethiopia
Goods are intended for an emergency operation. The full quantity shall be delivered within 15 days upon signing of the contract. Not later than the required delivery dates
Please indicate the delivery period for each item quoted for.
Partial Shipment Acceptable
All documents must indicate Contract Reference Number
- Delivery Note / Way Bill
TERMS OF PAYMENT
Payment will be done within 15 banking days from the date of acceptance of the quantity and quality of the goods in conformity with the contract, receipt of all required documents.
Failure by Seller to avail the full quantity by the mentioned date will result in the Seller being penalized with a 1% reduction of the value of the undelivered goods per each day of delay.
QUALITY INSPECTION AND ACCEPTANCE
The delivery of the commodity will be monitored at the suppliers warehouse Addis Ababa before loading and ICRC warehouse during offloading or reception with matters of sampling
In case of delivery of nonconforming merchandise, the Buyer has the right to reject commodities not meeting the specifications stipulated in the contract.
In this case, the Buyer may cancel the contract, or request replacement of the goods or apply a penalty in accordance with the Acceptance Quality Limit (AQL) rules:
Critical nonconformity: Any discrepancy which might harm a user, or makes it impossible to use the product properly, is considered to be “critical” and implies a penalty of 10% of the total value of the PO, per each nonconforming characteristic and is subject to lot refusal.
Major nonconformity: Any discrepancy which makes the use of the product less efficient than expected, is considered to be “major” and implies a penalty of 1% of the total value of the PO, per each nonconforming characteristic. >10% of nonconforming items is subject to lot refusal.
Minor nonconformity: Any discrepancy which does not have an influence on the performance of the product, is considered to be “minor” and implies a penalty of 0.5% of the value of the total PO, per each nonconforming characteristic.
The Seller is liable for any costs of replacement, transportation, warehousing, taxes and charges and any other costs that may occur including removing or destruction
All conditions not mentioned herein shall be governed by the ICRC General conditions on purchasing.
Acceptance of the contract entails the waiving by the Seller of its General Conditions of Sales.
The ICRC reserves the right to split the commodity into separate Purchase Orders with different Sellers. ICRC is not liable to provide any explanation for its final selection of the Seller.
It has to be noted that this Tender does not imply any commission. Any offered commission will lead to the Seller’s suspension.
Should you require additional information and or clarification please do not hesitate to contact us.
International Committee of the Red Cross
Kind Regards Ephrem Abayneh Head of Purchasing ADD Logistic unit
International Committee of The Red Cross (ICRC)
Bole Kifle Ketema, Kebele 13, Addis Ababa
Phone No: +251 116478300
Mobile: +251 911411001